It is the school’s responsibility to issue IEP meeting invitations to outside agencies when the agencies need to be a part of the student’s transition planning team.
- Evidence of an agency invitation should be indicated for the current year.
- Representatives of agencies invited may include, but are not limited to: postsecondary education, vocational education, integrated employment (including supported employment), continuing and adult education, adult services, mental health agencies, medical providers, vocational rehabilitation, independent living, or community participation.
- Documentation must exist in the student’s records, verifying that consent to agency participation was obtained from the parent (or from the student, when a student has reached the age of majority).
- This requirement may be considered non-applicable if it is too early to determine if the student will need outside agency involvement, or if no agency is likely to provide or pay for transition services, or if the parents invite the outside agency.
Explanation – navigating through consent rules
When the team determines that outside agencies should be a part of the student’s transition planning team, it is the school’s responsibility to invite those parties to appropriate IEP team meetings. This can be complicated if the parents have not signed a consent to release of information prior to the invitation being initiated.
Parents can invite outside agencies and should inform the school district prior to the meeting. Once the team (including the outside agency) agrees that the agency should continue to participate in the meeting, the student file should include documentation of invitations to subsequent meetings.
- Interagency Collaboration Toolkit from Next Steps NH.
- Student/family consent to invite one or more agencies to participate in a transition planning meeting, from Illinois.
- Helping Educators, Parents, and other Stakeholders Understand: Postschool Outcomes, Course of Study, and Coordinated Set of Activities (2009) by O’Leary and Collison. (Scroll down to find the title – it is an automatic download.)
- Potential consultants to the transition team, from the Center for Parent Information and Resources.
If appropriate, is there evidence in the IEP that a representative of any participating agency was invited to the IEP team meeting with the prior consent of the parent or student who has reached the age of majority?
New Hampshire has their own checklist, New Hampshire Indicator 13 Compliance Checklist (PDF), and a guidance document, Understanding Indicator 13 for Special Education State Performance Plan in NH (PDF, 23 pages, 2017).
New Hampshire Indicator 13 requirements and information on the Department of Education website.
Essential Elements adapted from O’Leary (2010), Reviewer Reference Form for the Transition Requirements Checklist
Links checked 1-25-18
Interviews with Dr. Ed O’Leary:
Invitation of Agency Representative
Overview and Intent
Meaningful Agency Participation