Invitation of Agency Representative

It is the school’s responsibility to issue IEP meeting invitations to outside agencies when the agencies need to be a part of the student’s transition planning team.

Essential Elements

  • Evidence of an agency invitation should be indicated for the current year.
  • Representatives of agencies invited may include, but are not limited to: postsecondary education, vocational education, integrated employment (including supported employment), continuing and adult education, adult services, mental health agencies, medical providers, vocational rehabilitation, independent living, or community participation.
  • Documentation must exist in the student’s records, verifying that consent to agency participation was obtained from the parent (or from the student, when a student has reached the age of majority).
  • This requirement may be considered non-applicable if it is too early to determine if the student will need outside agency involvement, or if no agency is likely to provide or pay for transition services, or if the parents invite the outside agency.

Background Information


Overview and intent of the requirement about agency participation. 2:07-minutes.

Meaningful Agency Participation

Factors that can hinder meaningful agency participation. 8:29-minutes.

Explanation – navigating through consent rules

When the team determines that outside agencies should be a part of the student’s transition planning team, it is the school’s responsibility to invite those parties to appropriate IEP team meetings. This can be complicated if the parents have not signed a consent to release of information prior to the invitation being initiated.

Parents can invite outside agencies and should inform the school district prior to the meeting. Once the team (including the outside agency) agrees that the agency should continue to participate in the meeting, the student file should include documentation of invitations to subsequent meetings.


I-13 Requirement

With the prior consent of the parent (or student who has reached the age of majority), was a representative of any participating agency invited to the IEP team meeting?

Essential Elements adapted from O’Leary (2010), Reviewer Reference Form for the Transition Requirements Checklist

Links checked 1-25-18